PTA JOB
DESCRIPTIONS 2010
Assemblies:
OPEN
*Work
with Principal to schedule all school assemblies
PEAK: FALL
COMMITMENT: LT/MED
REPORT
TO: PRINCIPAL/PRESIDENT
DATE: ALL YEAR
Book
Fair: OPEN
*Work
with Book Fair provider to plan, set up, and orchestrate book fair
*Organize
volunteers to help with set up, decorations, staffing and tear down
PEAK: LATE FALL and/or SPRING
COMMITMENT: HIGH
REPORT
TO: PRESIDENT/FUNDRAISING
CHAIR
DATE: TBD
Box
Tops/Escrip: OPEN
*Help Fox parents sign up for Escrip and turn in Box Tops
by deadline
* Send out frequent correspondence encouraging people to
register for eScrip and save Box Tops
* Run classroom Box Top competition
PEAK: Registration
(and deadlines throughout year)
Commitment Medium
Report To: PRESIDENT/FUNDRAISING
CHAIR
Date: All Year
Buddy
Familes: OPEN
*Work with school secretary to identify new
families coming to Fox
*Recruit volunteers to serve as “buddy families” to new
families
*Establish correspondence, contact buddy families and
play dates for new families
prior to new school year.
PEAK: End of School
Year/Summer
COMMITMENT: MEDIUM
REPORT
TO: PRESIDENT
Estimated Date: Play dates scheduled
for August
Bulletin
Board: OPEN
*Maintain
PTA bulletin board outside of office.
*Keep
postings current and attractive.
PEAK: FIRST OF MONTH
COMMITMENT: LIGHT
REPORT
TO: PRESIDENT/School
Secretary
Date: all year
Chess
Club: OPEN
*Organize weekly after school Chess Club and
annual chess tournament
PEAK: FALL
COMMITMENT: LIGHT/MEDIUM
REPORT TO: PRESIDENT
Date: Chess Club all year, chess tournament in March
Compliance
Coordinator: Debbie Hoss
*Collect
all Volunteer applications and ensure that DL, Auto Insurance and TB information is up to date.
PEAK: REGISTRATION/FALL
COMMITMENT: MEDIUM
REPORT
TO: PRESIDENT
Date: All year
EGroup:
TBD
*Register
Fox families to eGroup at registration night.
*Maintain
group and advocate rules.
PEAK: REGISTRATION (August)
COMMITMENT: LIGHT
REPORT
TO: PRESIDENT/FUNDRAISING CHAIR
GOAL:
to get everyone on to the Fox email correspondence
Date: ALL YEAR
Field
Day:OPEN
*Work with teachers and parents to plan an execute ½ day
of physical activity competitions during
Healthy Living/Red Ribbon Week.
PEAK: Fall
Commitment Medium/High
Report To: PRINCIPAL/PRESIDENT
Date: October
Fox Fiesta Auction
Coordinators: OPEN
*Work
with Auction Chair to plan and execute Fox PTA’s largest fundraiser
*Manage
a committee to meet timeline and guidelines set for auction. Committees may include:
a)
Silent
Auction
b)
Live
Auction
c)
Sponsorships
and solicitations
d)
Invitation
production and mailing
e)
Raffle
f)
Logistics
and Venue Preparations
g)
Teacher
Outings
h)
Class
Art
i)
Entertainment
j)
Food
and Beverage
k)
Décor
& Signage
l)
Acknowledgements
and program
PEAK: 6 MONTHS PRIOR
CONTINUING UNTIL THE EVENT
COMMITMENT: LIGHT TO HIGH
REPORTS
TO: FUNDRAISING
CHAIR/PRESIDENT
Estimated Program Date: TBD
Fox
Tales Newsletter Editor: OPEN
*Collect
articles, edit, print and distribute Fox Tales, a monthly newsletter, to student
body and staff.
PEAK: ONCE A MONTH
COMMITMENT: MED/HIGH
REPORT
TO: PRESIDENT/PRINCIPAL
Dates: Once a month, all year
Gift
Wrap Fundraiser: Linda Taylor
*Contract with gift wrap provider
*Market fundraiser to school community
*Collect, submit and distribute orders
PEAK:
FALL
COMMITMENT: MED
/HIGH
REPORT TO: PRESIDENT/FUNDRAISER
CHAIR
Dates: Order
in September; delivery in November
Grandparents’
Day: Jackie Pace?
*Promote
and host grandparents and other extended family members for an informal
breakfast gathering either the day before Thanksgiving or Winter Break.
*Present
slideshow from Back to School Night.
*Work
with principal to select date and times.
PEAK: NOVEMBER OR DECEMBER
COMMITMENT: LIGHT
REPORT
TO: PRINCIPAL/PRESIDENT
Date: November
2010
Grounds/Facilities
Maintenance: Margie Benedetti
*Work with Principal and PTA president to assess grounds
and facilities needs, priorities
and available budget
PEAK: FALL
COMMITMENT LIGHT
REPORT TO: PRINCIPAL/PRESIDENT
DATE: ALL YEAR
Healthy
Living/Red Ribbon Week: OPEN
*Coordinate
a week of Healthy Activities and Assemblies during National Red Ribbon Week.
PEAK: FALL
COMMITMENT: MED/HIGH
REPORT
TO: PRINCIPAL/PRESIDENT
Date: OCTOBER
Hot
Lunch: Joan Dirstine
*Act as Liaison between Hot Lunch Provider and PTA
PEAK: Fall
COMMITMENT: Medium
REPORT
TO: PRESIDENT
Teacher
Appreciation Week: OPEN
*Coordinate parent volunteers to help with National
Teacher Appreciation Week *Plan a week of activities, food
deliveries etc., to honor our teachers
PEAK: SPRING
COMMITMENT: MED
REPORT TO: PRESIDENT
Library Coordinator: Robyn
Peters
*Organize parent volunteers for classroom library
sessions
*Assist
Librarian with library organization (Re-shelving, new book processing,
tidying, book repair)
PEAK: Registration
COMMITMENT: Medium
REPORT
TO: PRESIDENT/LIBRARIAN
DATE: REGISTRATION/AS NEEDED
***Music
for Minors: OPEN
Pancake
Breakfast: OPEN (2 parents from 4th and/or 5th grade)
*Promote Character Matters program and fundraise for
people in need
*Recruit 4th and 5th grade kids and
parents to volunteers
*Work with Molly Johnson on fundraising recipient and
goal.
PEAK: JAN/FEB
COMMITMENT: MED
REPORT TO: PRESIDENT
Date: March (exact
date TBD)
PTA
Membership: Lisa Stavros
*Promote
the value of a PTA membership at registration night to both families and staff.
*Collect
dues, create membership list and provide them to the District.
PEAK: Registration/SEPTEMBER
COMMITMENT: LIGHT TO MEDIUM
REPORT
TO: VP, COUNCIL REP
DATE: Registration
Night and September
Read-A-Thon Co-Chairs: Nina
Rezai and OPEN
*Promote and implement annual School Force District wide
fundraiser.
*Distribute and collect packets for each student.
*Recruit volunteers to help log minutes read by class,
award classes and students for most
minutes read.
*Collect funds and submit to School Force.
PEAK: MARCH
COMMITMENT: MEDIUM
TO HIGH
REPORT TO: SCHOOL
FORCE LIAISON/PRESIDENT
Date: March (exact date TBD
by School Force)
Recycling
Coordinator Co-Chairs: Suzanne
Zaino and Desiree Braswell (2 additional positions OPEN)
*Promote
can and plastic recycling.
*Collect
each Friday morning and bring to recycler for rebate.
*Monies
earned are to go to playground equipment or items selected by the children.
PEAK: YEAR ROUND
COMMITMENT: HIGH
REPORT
TO: PRESIDENT
Date: Every Friday, all year
Registration
Night: OPEN (one coordinator and
multiple helpers!!)
*Compile
Back to School packets and distribute to student body.
*RECRUIT
volunteers, and work with committee chairs to conduct evening registration the
day before school starts.
*Organize
forms and turn into appropriate Fox staff and various chairs.
PEAK: LATE SUMMER
COMMITMENT: HIGH
REPORT
TO: PRESIDENT/SCHOOL
SECRETARY
Dates: August
(TBD)
Room
Rep Coordinator: Susy Lee
*Recruit Room Rep volunteers at registration night
*Provide support and training for Room Reps
PEAK: FALL
COMMITMENT: MEDIUM
TO HIGH
REPORT TO: PRESIDENT
Date: All year
School Force Liaison: Gail
Welter
*Attend monthly School Force Board meeting
*Recruit and manage Fox School Force Team
*
*Oversee all School Force Fundraisers
PEAK: FALL
AND SPRING
COMMITMENT: MEDIUM
TO HIGH
REPORT TO: PTA
PRESIDENT
School
Force Database Manager: Suzanne Zaino
PEAK: FALL
AND SPRING
COMMITMENT MEDIUM
TO HIGH
REPORT TO: SCHOOL
FORCE LIAISON
School Force Marketing
Communcations Coordinator: OPEN
* Work with School Force Board members and Liaison to
develop School Force Education Foundation Marketing materials and communications between the Board and Fox community
PEAK: FALL
AND SPRING
COMMITMENT: MEDIUM
TO HIGH
REPORT TO: School
Force Liaison
School Force Fundrasing
Coordinator: OPEN
*Work closely with SF Liaison and Marketing Communications
Coordinator to orchestrate School Force
fundraising activities at Fox.
PEAK: FALL
AND SPRING
COMMITMENT: MEDIUM
TO HIGH
REPORT TO: School
Force Liaison
Science
Fair: Dave Jackson
*Work with principal, science teacher and
students to execute Science Fair
PEAK: Winter/Spring
COMMITMENT: MEDIUM
TO HIGH
REPORT TO: PRINCIPAL/PRESIDENT
DATE: April
Slide
Show: Angie Dudzik?
*Take Pictures of Fox kids during the first few days of
school
* Put into a slide show to be presented at Back to School
Night and Grandparents Day.
PEAK: September
COMMITMENT: MEDIUM
REPORT TO: PRESIDENT
DATE: Back to School Night
(Sept.) and Grandparents Day
(Nov.)
Spirit
Day: Margie Benedetti
*Work with principal to set dates for monthly spirit
day(s)
*Promote to Fox parents, kids and staff.
PEAK: September
COMMITMENT: MEDIUM
REPORT TO: PTA
PRESIDENT
DATE: All year
Student
Directory: OPEN
*Create School Directory for Fox school
distribution
PEAK: AUGUST
(REGISTRATION)
COMMITMENT: MEDIUM
REPORT TO: PRESIDENT
DATE: Fall
Techonolgy
Support: Andrew Pham
*Act as liaison between PTA and district
regarding technology upgrades etc.
*Assist teachers and staff with technology issues
PEAK: No
Peak
COMMITMENT: MEDIUM
REPORT TO: PRESIDENT/PRINCIPAL
DATE: All Year
Tutoring:
Lisa Kang
*Recruit parents to volunteer as tutors.
PEAK: AUGUST
(REGISTRATION)
COMMITMENT: MEDIUM/HIGH
REPORT TO: PRINCIPAL/PRESIDENT
DATE: All year
Webmaster: Andrew
Pham
*Maintain
Fox PTA website with all pertinent school and District information.
PEAK: SUMMER/FALL
COMMITMENT: MEDIUM
REPORT
TO: PRESIDENT/PRINCIPAL/ROOM
REP CHAIR
Date: All
year
Welcome
Back BBQ Coordinators: Linda Taylor,
*Organize and recruit volunteers for the Fox Annual Welcome Back BBQ
PEAK: Late Summer
COMMITMENT: HIGH
REPORT TO: PRESIDENT/ROOM REP CHAIR/PRINCIPAL
Date: Sunday,
August 30
Yearbook Chair: OPEN
*Responsible for planning and
implementing the general organization and activities of the yearbook
staff.
*Communicate with both Room
Representatives and yearbook vendor.
*Collect finished yearbook pages, and
compile as necessary.
*Work within a strict budget and
deadline, and generate no deficit.
*Promote sales, collect and record
payment.
PEAK: FALL
AND SPRING
COMMITMENT: MEDIUM
REPORT TO: ROOM REP CHAIR/PRESIDENT
Date: All Year
Yard Duty
Supervisor: OPEN
*Responsible for
obtaining and training parents to assist with lunch time school yard supervision
PEAK: REGISTRATION/FALL
COMMITMENT: MEDIUM
REPORT TO: PRESIDENT/PRINCIPAL
Date: All Year
